We get a lot of questions here at The Henley Room. A lot of the same ones everyday. So we’ve pulled together some of the most popular ones to help answer any basic questions you may have. If you do have any other questions, don’t hesitate to send us an email.
What does the rental include?
The rental of The Henley Room includes exclusive use of lobby, bar, dining room and waterfront balcony. The rental also includes:
- 180 banquet chairs
- 20 x 60″ round tables (seats 8)
- 8 x 48″ round tables (seats 6)
- 8 x 8′ tables
Does the rental come with linens, plates and cutlery?
Tabletop as we like to call it in the industry, is a matter of taste. Different clients have different styles. This makes it tough to keep items in stock that please everyone. Instead we work exclusively with Chair-man Mills to provide our clients with a wide variety of options.
We work with our clients and our Chair-man Mills account manager to coordinate rentals for each event, making co-ordination and payment easy.
Do you have parking?
The Henley Room has an agreement with the city of Toronto that provides our clients and their guests with free parking for the date of their event, on a first come first serve basis. Lot No.210 located just off of Net Drive has 120 parking spaces.
During the months of May to September, we provide our clients guests with parking passes that allow them to leave their vehicles until 12PM the next day. We do our best to encourage responsible festivities.
During the months of October to April, the parking lot is not metered.
What is required to reserve The Henley Room?
To secure The Henley Room requires a non-refundable $500 deposit, a signed contract by both parties, and a credit card on file.
What is your capacity for dinner with a dance floor?
The capacity of the room with a dance floor depends on the style of dinner you’re looking to serve. Either way we prefer to have the dance floor set up during the dinner portion of the night; this means we don’t have to disrupt the evening with moving tables around.
- Buffet with Dancing: Up to 150 people
- Plated Dinner with Dancing: Up to 190 people
- Cocktail Reception with Dancing: Up to 200 people
How much is the deposit?
The deposit for The Henley Room is a non-refundable $500. This will secure the date of your choosing with a signed event contract. Final payment is dues 7 days prior to the event.
Events cancelled 30 days or less, prior to the event will be charged 50% of the venue rental fee plus HST.
Events cancelled 7 days or less, prior to the event will be charged the full rental fee for the day, plus HST.
Events cancelled 72 hours or less, prior to the event will be charged the full rental fee and the agreed upon minimum bar spend +HST.
Can you send me a quote priced per person?
The Henley Room allows our guest variety when it comes to their menu choices. Instead of having one in house caterer, we work with a selection of Trusted Vendors that know the space and know good food. These caterers cover a variety of price points and menu styles and are great at working with any budget.
Contact one of our event specialists and request a copy of our trusted vendor list at firstname.lastname@example.org.
Can I bring in outside caterers?
We do allow for caterers outside of our trusted vendor list at The Henley Room. However we do require contact with the caterers in advance to confirm that they have the appropriate insurance and municipally inspected preparation facilities.
This may include site visits to their kitchens and meetings with their managers.
Can we bring in food we prepare at home?
If your home is a facility inspected by the Health Department, sure. But if it is not, than unfortunately the food can not be served at The Henley Room. While we’re sure it is delicious, it can pose a health risk to guests that you may not be aware of. Not only is the enjoyment of your guests a top priority of ours, so is their health and safety.
Do you do open bar?
At The Henley Room event space, we provide multiple bar options. Feel free to contact our event managers to review the different bar offerings which include:
- Pre-Paid Bar (drink tickets)
- Open Bar- Consumption
- Open Bar- Drink Package
Do you have all inclusive bar packages?
We do! A great option for those looking for a more established bar budget, The Henley Room provides all inclusive, 6 hour drinking packages starting from $30 per person. Please contact our event managers for more information on building your own unique bar package.
Do I have to rent glassware?
The Henley Room bar is fully stocked with glassware to provide bar service for up to 200 guests. When it comes to glassware for a seated dinner service, we work with our exclusive rental company, Chair-man Mills to bring in the best available glassware for your event.
Can I bring my own alcohol?
The Henley Room at the Argonaut Rowing Club is a fully licensed event space. This means we provide you with all the alcohol needed for your event. We’re more than happy to work with our clients to build a bar that suits their tastes. We also promise you won’t be disappointed by our selections; ask us for one of our bar information packages.
What's the average bar spend?
Unfortunately each event is different. While there really is no exact formula for figuring out how much an open bar spend will be, our event managers can work with you to figure out which bar options will work for you.
What's the minimum bar spend?
The minimum required bar spend is the spend required to book the room on any given date. This amount varies from day to day. Please enquire during your tour for current required minimums for dates that you’re interested in booking.
Can I bring my own wine? (BYOW)
The Henley Room does allow for guests to bring their own wine (BYOW) for the dinner portion of their events. Our corkage fees vary per bottle size. All wine must be commercially made (no make your own wine), and approved in advance by our event managers.
Alternatively we offer a variety of wines at a bottle price starting at $20, saving you the trip to the LCBO.
Do you provide bar staff?
For events with bar service, The Henley Room provides Smart Serve bartenders for all events hosted in the event space. Bar staff is included with a minimum bar spend.